Motor Finance Complaint Handler - Square 4 (Leeds)

Permanent - Hybrid

Square 4 Partners is an award-winning professional services firm supporting regulated financial services businesses.  We were founded with a clear vision; to support people and businesses to grow and thrive.  Founded in 2021 we’ve experienced incredible growth, built through a relentless pursuit of top talent and a commitment to exceeding our client’s expectations through delivery excellence.  

Our core services are designed to support across a diverse and ever-changing operational and regulatory landscape, covering: 

    Advisory Services
    Interim Resource 
    Managed Services 
    Technology Solutions

At Square 4 Partners, we embody a spirit of innovation, dedication, and excellence in everything we do. We take pride in serving a diverse range of clients, spanning from various segments within the financial services industry such as Retail Banks, Consumer Credit, Life and Pensions, Wealth and Asset Managers, Private Equity, to Utilities and Telecommunications firms. 

We are a commercial business, but our purpose and values extend beyond top line. We want our business to be a force for good and are committed to making a difference for our people, our clients, and our communities.

We are committed to making a difference for our people, our clients, and our communities and so with a name like Square 4, it was an easy decision to give 4% of our earnings back to charities yearly.

Role

As a Motor Finance Complaints Handler you will:
•    Work with a global, market-leading client within the Motor Finance sector
•    Investigate and resolve customer complaints relating to Vehicle / Satisfactory Quality and service-related problems 
•    Act as a brand ambassador for Square 4 and our end client, delivering a high standard of service at all times

About You
You will be able to demonstrate:
•    Previous complaint handling experience within a Motor Finance organisation
•    A good understanding of the industry and FCA regulations
•    Excellent customer service and communication skills
•    Alignment with our core values: Collaborative, Entrepreneurial, Relationship-Driven and Committed to Delivery Excellence 
•    A strong work ethic and commitment to continuous learning, personal development, and staying up to date with best practices and regulatory changes
•    A commitment to fairness, integrity, and compliance with all relevant processes, laws, and regulations

Core Values, Behaviours and Requirements

You have, and can demonstrate, the following skills and attributes:

    Knowledge of FCA Complaint Handling Rules (DISP) and relevant consumer protection laws

    Experience in customer service, preferably within Regulated Financial or Motor Finance Services

    Understanding of complaints environments and regulatory compliance

    Excellent communication and interpersonal skills

    Ability to work independently, prioritise tasks, and manage time effectively

    Proficiency in Microsoft Office

    Analytical skills and ability to work at both detailed and strategic levels

    Alignment with our core values: innovation, passion, engagement and a commitment to delivering excellence

    An outstanding work ethic combined with a desire for continuous learning and personal development, staying updated on best practices, emerging market trends, and regulatory changes

    Creative problem-solving abilities, maintaining an innovative and solution-orientated approach

Company Benefits

We provide the following benefits to our permanent employees:

    The opportunity to work in a fast-growing company with a well-defined mission and values that are actively practised each day

    Option to work on a hybrid basis (3 days a week) from our new Leeds City Centre office once you are fully trained

    Onsite refreshments provided

    28 days holiday allowance (inclusive of Bank Holidays) 

    Opportunities to take part in volunteer days. 

    Investment in personal development and support for career aspirations 

    Pension scheme

    Access to a employee benefits platform offering discounts, wellbeing resources, and everyday savings

If you are interested in this opportunity, click the apply link online and send an updated copy of your CV today to recruitment@square4.com

Complaint Handler - Square 4 (Leeds)

Permanent Role - Hybrid

Square 4 Partners is an award-winning professional services firm supporting regulated financial services businesses. We were founded with a clear vision; to support people and businesses to grow and thrive. Founded in 2021 we’ve experienced incredible growth, built through a relentless pursuit of top talent and a commitment to exceeding our client’s expectations through delivery excellence.

Our core services are designed to support across a diverse and ever-changing operational and regulatory landscape, covering:

■    Advisory Services
■    Interim Resource
■    Managed Services
■    Technology Solutions

At Square 4 Partners, we embody a spirit of innovation, dedication, and excellence in everything we do. We take pride in serving a diverse range of clients, spanning from various segments within the financial services industry such as Retail Banks, Consumer Credit, Life and Pensions, Wealth and Asset Managers, Private Equity, to Utilities and Telecommunications firms.

We are a commercial business, but our purpose and values extend beyond top line. We are committed to making a difference for our people, our clients, and our communities and so with a name like Square 4, it was an easy decision to give 4% of our earnings back to charities yearly.

Responsibilities

As a Complaint Handler, you will be working within our Managed Services team, providing excellent delivery and customer experience for one of our leading Motor Finance clients.  

Based in our Leeds delivery centre, you will be responsible for Customers raising complaints via various channels (email, online, social media, telephony hand-offs).  
The role involves investigating, managing, and resolving complaints to secure positive customer outcomes, minimising financial loss and protecting brand reputation. You will take ownership and have responsibility for monitoring complaint progress, identifying trends, and escalating issues as needed, while ensuring compliance with regulatory timeframes and company policies.

Key aspects associated with the role include:

    Resolve Customer complaints to achieve good outcomes while protecting both Square 4 and our Client’s interests and brand reputation

    Ensure all complaint handling meets regulatory deadlines, including acknowledgment and holding letters

    Maintain professional relationships with customers and all relevant third parties; escalating  issues to you Manager when necessary

    Manage workload efficiently, prioritising cases and advising Managers on escalations or delays

    Ensure thorough, clear, and compliant communication with customers, including discussing outcomes by telephone and writing comprehensive final responses

    Ensure all systems are updated and in line with the agreed processes

    Completing a full investigation and root cause analysis into your allocated complaints

    Support continuous improvement by reviewing complaint procedures and identifying process enhancements

    Handle difficult and vulnerable customer interactions empathetically and in line with FCA requirements

Core Values, Behaviours and Requirements

You have, and can demonstrate, the following skills and attributes:

    Knowledge of FCA Complaint Handling Rules (DISP) and relevant consumer protection laws

    Experience in customer service, preferably within Regulated Financial or Motor Finance Services

    Understanding of complaints environments and regulatory compliance

    Excellent communication and interpersonal skills

    Ability to work independently, prioritise tasks, and manage time effectively

    Proficiency in Microsoft Office

    Analytical skills and ability to work at both detailed and strategic levels

    Alignment with our core values: innovation, passion, engagement and a commitment to delivering excellence

    An outstanding work ethic combined with a desire for continuous learning and personal development, staying updated on best practices, emerging market trends, and regulatory changes

    Creative problem-solving abilities, maintaining an innovative and solution-orientated approach

Company Benefits

We provide the following benefits to our permanent employees:

    The opportunity to work in a fast-growing company with a well-defined mission and values that are actively practised each day

    Option to work on a hybrid basis (3 days a week) from our new Leeds City Centre office once you are fully trained

    Onsite refreshments provided

    28 days holiday allowance (inclusive of Bank Holidays) 

    Opportunities to take part in volunteer days. 

    Investment in personal development and support for career aspirations 

    Pension scheme

    Access to a employee benefits platform offering discounts, wellbeing resources, and everyday savings

If you are interested in this opportunity, click the apply link online and send an updated copy of your CV today to recruitment@square4.com

Customer Service Advisor - Square 4 (Leeds Office)

Permanent - Hybrid 

Square 4 Partners is an award-winning professional services firm supporting regulated financial services businesses. We were founded with a clear vision; to support people and businesses to grow and thrive. Founded in 2021 we’ve experienced incredible growth, built through a relentless pursuit of top talent and a commitment to exceeding our client’s expectations through delivery excellence.

Our core services are designed to support across a diverse and ever-changing operational and regulatory landscape, covering:

■    Advisory Services
■    Interim Resource
■    Managed Services
■    Technology Solutions

At Square 4 Partners, we embody a spirit of innovation, dedication, and excellence in everything we do. We take pride in serving a diverse range of clients, spanning from various segments within the financial services industry such as Retail Banks, Consumer Credit, Life and Pensions, Wealth and Asset Managers, Private Equity, to Utilities and Telecommunications firms.

We are a commercial business, but our purpose and values extend beyond top line. We are committed to making a difference for our people, our clients, and our communities and so with a name like Square 4, it was an easy decision to give 4% of our earnings back to charities yearly.

Responsibilities

As a Customer Service Advisor, you will be working within our Managed Services team, providing excellent delivery and customer experience for one of our leading clients.

Based in our Leeds delivery centre, you will be responsible for supporting Customer’s who have raised a complaint with one of our financial services clients.

The role involves answering Customer enquiries and providing progress updates, as well as providing administrative support and system updates throughout the complaint journey; all with the aim of securing positive customer outcomes and protecting brand reputation.

Key aspects associated with the role include:
 
■    Handle inbound and/or outbound telephone calls in a professional and courteous manner, protecting both Square 4 and our Client’s interests and brand reputation.

■    Handle email or written enquiries in a professional and timely manner.

■    Act as the first point of contact for Customer enquiries and escalate to a Complaint Handler or Manager where necessary.

■    Accurately identify Customer needs and provide clear, appropriate responses.

■    Accurately record all Customer interactions on internal systems, updating case notes, actions, and outcomes in real time.

■    Ensure all complaint logging and progress updates meet regulatory deadlines, including acknowledgment and holding letters.

■    Manage workload efficiently, prioritising cases and advising Managers on escalations or delays.

■    Support continuous improvement by reviewing procedures and identifying process enhancements.

■    Handle difficult and vulnerable Customer interactions empathetically and in line with FCA requirements.

Core Values, Behaviours and Requirements

You have, and can demonstrate, the following skills and attributes:

■    Experience in Customer Service, preferably within Regulated Financial or Motor Finance Services.

■    Understanding of complaints environments and regulatory compliance.

■    Excellent communication and interpersonal skills.

■    Strong administrative skills and previous experience of updating Customer records and systems.

■    Ability to work independently, prioritise tasks, and manage time effectively.

■    Proficiency in Microsoft Office.

■    Alignment with our core values: innovation, passion, engagement and a commitment to delivering excellence.

■    An outstanding work ethic combined with a desire for continuous learning and personal development, staying updated on best practices, emerging market trends, and regulatory changes.

■    Creative problem-solving abilities, maintaining an innovative and solution-orientated approach.
 

Company Benefits

We provide the following benefits to our permanent employees:

■    The opportunity to work in a fast-growing company with a well-defined mission and values that are actively practised each day.

■    Option to work on a hybrid basis (3 days a week) from our new Leeds City Centre office once you are fully trained.

■    Onsite refreshments provided

■    28 days holiday allowance (inclusive of Bank Holidays)

■    Opportunities to take part in volunteer days.

■    Investment in personal development and support for career aspirations

■    Pension scheme

■    Access to an employee benefits platform offering discounts, wellbeing resources, and everyday savings.

If you are interested in this opportunity, click the apply link online and send an updated copy of your CV today to recruitment@square4.com

• Logging and Investigating new Complaints relating to Motor Finance Commission
• Collating information regarding the loan/finance agreements
• Drafting FRLs for any workable complaint points/issues
• Potential exposure to FOS cases (file build and draft responses)
• Telephony work (inbound calls relating to the complaints)